From the moment you start searching for a new employee there are many business emails – but none is as important as a greeting email for new hires. By sending this email, you are showing them what kind of a company you are and what you stand for.
By sending them a greeting email, you are giving them a warm welcome into your company and your community – they will feel inspired and happy to work for you. This will mean that they are already a part of the team. Among other things, it will say on which day they start working, what to expect, who they will meet or some paperwork.
If you are a bit confused on what this email should look like, here are some tips and samples that you’ll find useful.
What to Include
- At the beginning of the greeting letter there should always be a starting date and time. Time could be your regular starting time but you could, for example, ask your new employee to arrive a bit earlier or later – whatever works best for you – so that you can be there to give them a tour.
- You should incorporate some information o where they should go, too. For example, if they should go to your office or the reception desk. If they need to go somewhere further than the reception desk, provide directions.
- Let them know if they need to bring anything like their bank account details, social security number etc. include helpful links or attachments – anything that new employees could find helpful on their first day. A good idea would be that you send them your company’s mission and vision too, so that they can know what to expect and strive for.
- You could also describe their first day to them in this email so that they know what to expect – for example ‘ You will be going on a tour of the company with me after which I’ll introduce you to your closest coworkers… ‘. This will make your new employees less nervous about their first day.
“New employees usually get scared on their first day not because they are insecure about their ability to do the job, but because they are not sure what will happen. If you provide a list of the things they will do and see, maybe even the people they will meet, it will be a lot easier for them to relax,” says Maria Torres from HR at Assignment Help.
- The letter may include bios of their closest coworkers and some of the managers they will report to. If you haven’t already given them a handbook, this would be a good place to attach it.
You could write an extremely simple email or a more complicated one, depending on the complexity of the job itself and your personal preferences. You could include many more things in this email – if you have any passwords that they will need to know or any documents that they will need every day, it’s all up to you.
Other Elements to Consider
If you want your letter to look professional and impressive, you should make sure that you do the following properly.
- Make sure that your grammar and spelling are correct. A new employee will find your company a bit underwhelming if you send a letter full of mistakes.
Luckily, that is an easy fix – you can employ some of these free online tools and resources:
- Via Writing and LetsGoAndLearn are helpful grammar resources that will make your letter shine. You will not have to go through the trouble of doing it yourself and these tools have a much better chance at catching those little mistakes that could leave a bad impression.
- Write My Paper is an excellent proofreading tool that will save you a lot of time. Proofreading can be boring at times and you’ll find it much easier with this tool. It was recommended by Simple Grad in Boom Essays review.
- WritingPopulist and Academadvisor are amazing tools which will make your job of writing the greatest greeting letter much easier.
- Assignment Writer and Academized will help you with the editing process – these tools were recommended by com.
- If you need a writing guide you could always look for advice on Studydemic and My Writing Way.
- A community of writers is always ready to help you with any concerns you might have and you can find great communities on Essayroo an BigAssignments.
- Be polite. This is a simple task that will mean a lot to your new employees. Greeting letter should be all about presentingthis fun and warm community to them. If they think that you are rude andscary even before they enter the building, they will enjoy their job a lot less.
- Be clear and precise. Don’t just offer them a bunch of information that they can’t understand. Use simple, clear words that will let them know exactly what they need to do and how to do it.
Sending a greeting letter is never an easy task – it is the first impression your company will leave on new employees. But if you follow a few simple rules and use great tools, your job will be much easier.
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